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Best AI Tools for Virtual Assistants
AI tools for inbox, calendar, and research
The best AI tools for virtual assistants — email assistants, scheduling tools, and note takers. They let one person handle more client work.
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◎ Specific AI Tools for Virtual Assistants
13 tools built for this kind of work
Motion
AI calendar and task management with intelligent scheduling
Reclaim AI
AI calendar assistant that protects time for deep work
Calendly
AI scheduling automation and calendar management
SavvyCal
Scheduling links that let invitees overlay their own calendar
Superhuman
AI-enhanced email client for productivity
Shortwave
AI-powered email client that organises your inbox
SaneBox
AI email management and prioritization
Spark Mail
Smart email client with AI prioritisation and drafting
Otter.ai
AI meeting transcription and note-taking assistant
Fathom
AI meeting assistant that records, transcribes, and summarizes
Zapier
AI-enhanced workflow automation platform
Morgen
Calendar and task planner that blocks time for your to-dos
Akiflow
Unified task management and daily planning tool
★ General AI Tools for Virtual Assistants
5 broadly useful tools worth having in the toolbox
ChatGPT
Advanced AI chatbot by OpenAI for conversations and assistance
Claude
AI assistant by Anthropic for helpful, harmless, and honest conversations
Notion AI
AI writing and knowledge assistant built into Notion
Clickup
Comprehensive project management and productivity platform
Canva
AI-powered graphic design platform with templates and tools
Personal assistants 15 view all →
Alexa AI
Amazon's voice AI assistant for smart home and everyday tasks
Brave Leo
Brave browser's built-in private AI assistant
CC
A Google Labs agent that coordinates shared calendars and errands for a household
Elastic AI Assistant
Generative AI assistant for search and security workflows
Google Assistant
AI voice assistant for smart devices and tasks
Kin Personal AI
Privacy-first platform with five specialized AI advisors
Littlebird
Always-on context-aware AI assistant that knows your workflow
Meta AI
Meta's AI assistant built into Facebook, Instagram, and WhatsApp
Meta Muse
Meta's personal AI agent that books, buys, and schedules for you
Notis
AI intern that lives in your messaging apps
Pi
Personal AI assistant by Inflection AI
Replika
AI companion and personal chatbot
Siri
Apple's AI voice assistant for iOS and macOS
TheLibrarian.io
WhatsApp AI assistant to master your inbox and manage your day
Zetik
AI intelligence agent that briefs you on what matters
Email assistants 17 view all →
ActiveCampaign AI
Marketing automation with AI-driven personalisation
Boomerang
AI email scheduling and response assistant
Brevo AI
AI marketing platform for email, SMS, and CRM
Constant Contact
Email marketing for small businesses
ConvertKit
ConvertKit, now called Kit, is an email marketing platform for creators such as …
GetResponse
GetResponse is an email marketing and automation platform that includes …
Klaviyo AI
AI-powered email and SMS marketing for e-commerce
Mailchimp
Mailchimp is an email marketing and customer relationship platform from Intuit. …
MailerLite
MailerLite is an email marketing platform for campaigns, automations, landing …
Mixmax
AI-powered email productivity and tracking
Omnisend
Email, SMS, and push marketing built for ecommerce stores
SaneBox
AI email management and prioritization
Shortwave
AI-powered email client that organises your inbox
Spark Mail
Smart email client with AI prioritisation and drafting
Spike
AI-powered conversational email and messaging platform
Superhuman
AI-enhanced email client for productivity
Warmbox
Warmbox is an email warm-up tool that builds sender reputation by sending and …
Calendar scheduling 9 view all →
Acuity Scheduling
AI appointment scheduling with smart features
Cal.com
Cal.com is an open-source scheduling platform. Teams and individuals share …
Calendly
AI scheduling automation and calendar management
Fantastical
AI-powered calendar and task management for Apple devices
Morgen
Calendar and task planner that blocks time for your to-dos
Motion
AI calendar and task management with intelligent scheduling
SavvyCal
Scheduling links that let invitees overlay their own calendar
Clockwise
AI calendar assistant that optimises your schedule
x.ai
AI scheduling assistant for meeting coordination
Productivity 22 view all →
AIPRM
AIPRM is a prompt management tool with a large library of community-written …
Akiflow
Unified task management and daily planning tool
Ando
Team chat where AI agents hold their own inboxes alongside human coworkers
Choosaro
AI-powered decision-making tool for comparing options
Claude Docs
Anthropic's document editor built directly into Claude conversations
Clickup
Comprehensive project management and productivity platform
Coda AI
AI-powered doc platform combining wikis, spreadsheets, and apps
Collate
Free offline PDF assistant for learners and professionals
Gemini in Workspace
Google AI integrated across Gmail, Docs, Sheets, and Slides
Microsoft 365 Copilot
AI assistant inside Word, Excel, PowerPoint, Outlook, and Teams
Miro AI
AI-powered collaborative whiteboard for teams
MURAL
Digital whiteboard for team workshops and brainstorming
Notion
Versatile productivity and note-taking web application developed by Notion Labs, Inc
Raycast AI
Mac productivity launcher with AI commands built in
Reclaim AI
AI calendar assistant that protects time for deep work
Serno
AI workspace for complex questions requiring multiple perspectives
Slack AI
AI-powered search and summaries inside Slack
Slashspace
Desktop app for deep multi-threaded AI conversations
Sunsama
Daily planner that integrates tasks, calendar, and focus
Todoist
Smart task manager and to-do list app with AI features
Wispr Flow
AI voice dictation for quick and clear writing anywhere
ZeroTwo
Access Claude, ChatGPT, Gemini and more in one place